What This Form Does
The Frequent Guest Access system is intended for guests who visit members often. Once approved and entered into the system, the guest still stops at the main gate, but the member does not need to call in advance each time that specific guest visits.
This is not a bypass pass and does not replace the main gate entry process. It simply helps Security identify pre-authorized frequent guests more efficiently.
Saves Repeat Calls
Frequent guests can be listed ahead of time, reducing the need to call the gate for the same visitor over and over.
Still Stops at Gate
Every guest must stop at the main gate for entry and provide the requested information to Security.
Member Responsibility
Members remain responsible for their guests and for any citations or fines connected to their lot.
Relevant Document
Download, complete, and return the Frequent Guest Form to the Association Office or main gate for processing.
Process
Rules and Regulations section C. 8.
Complete the Form
The member completes the Frequent Guest Form with all required guest details and returns it to the main gate or Association Office.
Staff Enters Guest Details
Staff will enter the guest information into the system under the member's lot.
Guest Stops at the Main Gate
The guest must stop at the main gate and provide Security with their name, the member's name, and the lot number.
Guest Pass Is Issued
Security will issue a guest pass and grant entry to the Development once the information is confirmed.
Important Responsibility Reminder
Guests must follow the Rules and Regulations and all posted signs. If a guest is issued a citation, that citation is reflected upon your lot, and you, the Association member, are responsible for all fines levied.
About the Guest Pass System
At the June 2015 Board meeting, the Directors unanimously approved moving to a one-pass system for guests, now called a Guest Pass. This Guest Pass does not allow guests to park in member-only parking, and it does not allow them to bypass the main gate.
All guests must still stop at the main gate upon each entry to the Association to obtain a Guest Pass.
What Members Should Know
- The Frequent Guest Form must be completed by the Association member.
- The completed form must be returned to the Office for entry.
- Guest data is stored under the member's lot in the Association database.
- Guests not listed as frequent guests must still be called in with required details.
- The system is designed to make repeat guest entry simple and smooth.
Not a Gate Bypass
Frequent Guest status does not allow a guest to skip the main gate. Guests must stop each time they enter.
No Member-Only Parking
A Guest Pass does not allow guests to park in areas reserved for members only.
Keep Details Current
If guest information changes, contact the Association Office so records can be updated appropriately.
Ready to Submit a Frequent Guest?
Download the form, complete all required guest details, and return it to the Association Office or main gate for processing.